Job Description Office Assistant

Job Title: Office Assistant

Reports To: Manager/Supervisor

Job Summary:

Outdoor ProWash is seeking a highly organized and detail-oriented Office Assistant to join our dynamic team. In this role, you will provide essential administrative support to the office, ensuring efficient and smooth operations. You will be responsible for a variety of tasks, from answering phones and managing correspondence to scheduling appointments and assisting with bookkeeping.

Key Responsibilities:

• Answer and direct phone calls professionally and efficiently.
• Manage incoming and outgoing emails, responding promptly and appropriately.
• Draft, format, and send business correspondence, including letters, memos, and reports.
• Schedule and manage appointments, meetings, and travel arrangements for team members.
• Maintain accurate and organized filing systems, both electronic and paper-based.
• Prepare presentations and proposals as directed, ensuring high-quality and professional presentation.
• Conduct research and compile data as needed to support business decisions.
• Coordinate office supply orders, maintain inventory, and manage equipment.
• Assist with bookkeeping tasks, such as managing expenses, processing invoices, and maintaining financial records.
• Provide general support to visitors and maintain a welcoming office environment.
• Perform other administrative duties as assigned.

Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree in a relevant field (e.g., Business Administration, Office Management) preferred.
• Minimum of 5 years of experience in an administrative or office support role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills with meticulous attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask effectively and prioritize tasks in a fast-paced environment.
• Ability to work independently and take initiative.
• Discretion and professionalism when handling confidential information.

Benefits:

• Competitive pay, Flexible scheduling, Paid time off, Health insurance, 401(k)

To Apply:

Please submit your resume and a cover letter outlining your qualifications and experience below: